Add AutoText from a gallery

ADD AUTOTEXT TO THE QUICK ACCESS TOOLBAR

1. Click the Microsoft Office Button , and then click Word Options.

2. Click Customize.
3. In the list under Choose commands from, click All Commands.
4. Scroll through the list of commands until you see AutoText.
5. Click AutoText, and then click Add.

CREATE A NEW AUTOTEXT ENTRY

1. In your Word document, select the text that you want to add to your gallery of AutoText entries.
2. In the Quick Access Toolbar, click AutoText, and then click Save Selection to AutoText Gallery.
3. Fill out the information in the Create New Building Block dialog box:

• Name    Type a unique name for the building block.
• Gallery    Select the gallery that you want the building block to show up in.
• Category    Select a category, such as General or Built-In, or create a new category.
• Description    Type a description of the building block.
• Save in    Click the name of the template in the drop-down list.
• A template must be open to be displayed in the drop-down list of template names.
• Options    Choose one of the following:

• Select Insert content in its own page to place the building block on a separate page with page breaks before and after the building block.

• Select Insert content in its own paragraph to make the content into its own paragraph, even if the user's cursor is in the middle of a paragraph.

• Select Insert content only for all other content.

MIGRATE WORD 2003 AUTOTEXT ENTRIES INTO WORD 2007

1. Copy the Normal11.dot file to the Document Building Blocks folder by doing one the following:
• If your computer is running Windows Vista     Open Windows Explorer, and then copy the Normal11.dot template from C:\Users\user name\AppData\Roaming\Microsoft\Templates to C:\Users\user name\AppData\Roaming\Microsoft\Document Building Blocks.
• If your computer is running Windows XP     Open Windows Explorer, and then copy the Normal11.dot template from C:\Documents and Settings\user name\Application Data\Microsoft\Templates to C:\Documents and Settings\user name\Application Data\Microsoft\Document Building Blocks.
2. In Office Word 2007, open the Normal11.dot template.
3. Save the file as AutoText.dotx.

Click the Microsoft Office Button , and then click Convert.

4. On the Insert tab, in the Text group, click Quick Parts, and then clickBuilding Blocks Organizer.

5. In Building Blocks Organizer, select an AutoText entry, click Edit Properties, and then select the appropriate gallery in the Gallery list.
6. In the Save in list, click Normal.dotm, and then click OK.
7. Repeat for each AutoText entry that you want to use in Office Word 2007.

Add text automatically as you type

1. In your Word 2007, document, select the text that you want to add automatically.
2. Click the Microsoft Office Button , and then click Word Options.

3. Click Proofing.
4. Click AutoCorrect Options, and then click the AutoCorrect tab.
5. Select the Replace text as you type check box, if it is not already selected.
6. Under Replace, type the characters that you want to use for your automatic text.